Competition Rules
Please note rule change below regarding re-use of images in the themed and portrait competitions.

Competitions are open to all fully paid-up members of the Club.

All competitions shall be judged by an external judge with the exception of the Safari which is judged by the organiser.

A fee must be paid for each league round in every class and for each individual competition. The current charges are £1 per class for up to 2 entries.

Trophies will be presented at the Club's annual Presentation Evening.

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The following rules shall be strictly adhered to. Entries not meeting these conditions will be excluded from the competition.

Entries, unless stated elsewhere, must be submitted on or before the Sunday preceding the competition. Also, prints must be brought to the venue before 7:30pm on the evening of the competition.

There are two main types of competitions: Individual and League competitions.

  • Individual competitions are conducted in a single round with up to 2 pieces of work entered.
  • League competitions are conducted over 4 rounds of 2 images in each round for both prints and PDIs. There are 4 trophies awarded at the end of the season, one each for the overall league winners of the print and PDI leagues and one each for the print and PDI monochrome entries. The competitor who gains the highest total of points in the league competitions during the season will be awarded the appropriate trophy.

All competition entries will be scored out of ten; half marks may be given.

For all individual competitions the judge will be also asked to select 1st, 2nd and 3rd places and they may optionally award "highly commended"s.

Unless otherwise stated, entered images may be colour, monochrome or a mix of both.

Images may be entered once only in any League competition.

Similar images, cropped or manipulated are to be considered as if they were the same image. Where similar images are produced from photographs taken at almost the same time, or minor changes have been made to an existing work, for these rules they will be treated as if they are the same image.

For all competitions up to 2 pieces of work may be entered per class or round each evening.

No work may be re-entered in the same competition or class and no image may be presented more than once in the same evening.

Unless specified elsewhere in these rules, a piece of work containing multiple images (such as a triptych) may be entered.

Titles are for identification purposes only and shall be read out prior to judging.

No markings on the front of a mount, image or within an audio-visual sequence may identify the entrant.

The work will be shown to the judge in a random order.

Before every competition the judge is entitled to see every piece of work prior to starting judging. For PDIs this is by viewing each image for 4 seconds and for Prints by viewing on the stands or in piles only if there is insufficient space.

Images that are obscene, pornographic, likely to cause offence or have been obtained illegally may not be entered in club competitions.

Image titles that are likely to cause offence may not be used.

The club does not distinguish between Amateur and Professional status.

In an effort to make the challenge competitions more interesting and fair we are enacting the following rule:

All images entered into the challenge competitions must not have been entered into any other competition in any season.

Therefore if an image has been used in one of the challenge (Themed or Portrait) competitions, it may not be entered into any other challenge competition. It could however still be entered into the PDI and/or print leagues at a later date. An image that has been entered into the PDI and/or print league, cannot be subsequently re-used in any future challenge competition. However PDI league images can still be re-entered into the print league and vice-versa.

If you are in any doubt over the eligibility of an image, please check with the Internal Competition Secretary before entering the work.

Copyright

The club applies the current PAGB rule for eligibility:

Images entered into all competitions must be entirely the work of the photographer. Composite images are permitted provided all component images meet this requirement.

Monochrome

Monochrome images must be standard 'black and white' monochrome images. They may be modified by the addition of a single colour tone to the whole image.

All other images are defined as colour images. Any partial colour toning of the image renders it a colour image.

Prints
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Prints

Print titles and a PDI version of the print must be submitted on or before the Sunday preceding the competition to .

In the PDI version of the image, the member's name, image title and class (L: League, O: Other competition) must be contained in the filename, such as: My Name_My Image Title_L.jpg

Prints must be mounted and must bear the title and member's name clearly on the back of the mount in the top left hand corner.

Mounts for all Print Competitions must be 500mm x 400mm, unless otherwise specified.

Mounts may be in either landscape or portrait orientation.

A print must not overhang any edge of the mount.

Images may be of any dimensions, not necessarily rectangular, provided that they do not exceed the size of the mount. There are no minimum size restrictions although 210mm x 125mm would be a realistic limit.

Please bear in mind that some championships and exhibitions mandate a depth limit.

Missed Print Entry

If a member should miss the a print round competition for a valid reason, that member may include the missed work additionally in the later print competition.

The committee will decide if the reason for non-attendance is valid. If they agree the reason is not valid, the member will forfeit that round.

PDIs (Projected Digital Images)
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Entries must be submitted on CD, DVD, plug-in USB memory stick or by email to

PDI images must be submitted on or before the Sunday preceding the competition.

Images must be in JPEG (.jpg) format only.

It is not necessary to resize the files for projection although the optimum size is 1600 pixels wide by 1200 pixels high. Please note that images that exceed these dimensions cannot go forward to represent the club in external competitions.

It is advisable to use the sRGB colourspace.

It is the entrant's responsibility to ensure that the media can be read and that the files are identifiable.

The member's name, image title and class (L: League, O: Other competition) must be contained in the filename, such as: My Name_My Image Title_L.jpg

Entries may be rejected if the filename is not supplied correctly.

Example: Len Scapoff_Another Blazing Sunset_O.jpg

Advice, assistance and equipment is available to enable members to meet these requirements. The club uses PC computer equipment.

League Competitions
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Each competition is conducted over 4 rounds of 2 images each round.

Images may be either colour, monochrome or any combination.

The competitor who gains the highest total of points in each league competition during the season will be awarded the appropriate trophy:

  • League Print - the Colour Print Tankard
  • League PDI - the Joyce Vincent Memorial Cup
League Monochrome Trophies

The competitor who gains the highest total of points from their best 4 monochrome images in each league competition during the season will be awarded the appropriate monochrome trophy:

  • Norman Rogers Cup for Monochrome Prints
  • Shirley Finden Cup for Monochrome PDIs
Individual Competitions
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Panoramic Print Competition - the Tony Berridge Cup

Images can be prepared from one or more photographs using any process.

The shorter dimension of the image must be no less than 125mm nor greater than 210mm.

The longer edge of the image must be not less than 3 times the length of the shorter edge.

Images must be mounted and not extend past the edges of the mount. The mount's shorter edge must not exceed 400mm and the longer edge must not exceed 2000mm.

There must be only one horizontally or vertically printed image per mount; overlapping prints or collages are not permitted.

Portraiture - the Kay Stickland Cup

The portraits must be colour or monochrome prints, prepared from one or more photographs using any process.

The Print Challenge Trophy - the Dorothy Rogers Tankard

This competition is for prints based on a choice of themes.

Images must adhere to the theme chosen. Themes will normally be suggested by the membership at the Annual General Meeting with the final decision being made by the Committee. The theme is published on the club website.

Projected Colour Image - Alton Photographic Cup

This is for PDI entries that illustrate a theme which will be chosen by the Committee. The theme is published on the club website.

Images must adhere to the theme chosen. Themes will normally be suggested by the membership at the Annual General Meeting with the final decision being made by the Committee. The theme is published on the club website.

Monochrome images are not suitable for this competition.

Children in View - the President's Cup

Entries for this competition shall be monochrome or colour PDIs illustrating children and their activities.

Note: For the 2017/18 season only, in place of this competition there will be a set subject PDI competition to illustrate a theme which will be chosen by the Committee. The theme is published on the club website once chosen.

Homes and Gardens - the Daisy Parratt Cup

This is for PDI entries with pictures that must be taken in or around the home or garden. The object is to portray the familiar home or garden scene in general views or close-up.

Note: For the 2017/18 season only, in place of this competition there will be a set subject PDI competition to illustrate a theme which will be chosen by the Committee. The theme is published on the club website once chosen.

Meadows Photo-presentation Award

The award will be made annually to the member judged to have entered the best series of slides, digital images or prints (monochrome, colour or mixed), accompanied by a live or recorded commentary/music/sound effects. The club holds appropriate licences for the use of pre-recorded audio material so there should be no need for the author to obtain their own.

Each programme shall run for not more than 8 minutes. Please note that the club may not be able to use sequences with a running time longer than five minutes for many external inter-club competitions.

A maximum of two entries per member may be submitted. Entries may be co-authored and will count as one entry for both authors.

All entries must run 'stand alone' i.e. the sequence must not use additional software for projection. If members use software other than 'Pictures to Exe' or 'ProShow' then they must check with the Competition Secretary that their sequence will run on the club's computer and projector. Alternatively, if they prefer, they may bring along any other computer or projection equipment that is more suited to their needs.

No sequence may be submitted more than once in this competition.

Images may be sourced from the printed page, photographic prints, slides or digital camera files.

Straight digital conversions from ready-made slide sequences are not permitted.

Sequences are scored out of 10 and 1st, 2nd, and 3rd places are derived from the top scores. In the event of a tie the judge reconsiders the highest scoring sequences. The trophy is awarded to the winner.

The club now uses the current PAGB rules for eligibility:

An AV production should predominantly consist of a sequence of still photographic images, the majority of such images being the original work of the entrant, together with an accompanying synchronised sound track.

The use of third party images, animated graphics, video clips or other visual material, whilst not excluded, should be limited and appropriate to the production.

Entrants must confirm that they have obtained legal consent for the use of any visual material or audio material used in the production other than their own original content.

Other Competitions and Awards
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His 'n' Hers Cup

This annual competition is where the ladies and gentlemen members of the Club compete to produce the best panel of digital images. A panel of thirty PDIs must be submitted from each side. These are usually taken from the work entered into club competitions in the previous 12 months.

The selection of images will be organised in advance of the event. The panels should include images from as many members as possible.

No image entered in a previous His 'n' Hers competition may be included.

Each competing member, or member who submits work specifically for this competition, must have at least one piece of work selected. For the Gents only, no member may be represented by more than one piece of work more than any other member.

The cup will be held by the member with the highest scoring image in the winning team.

Photographer of the Year - the Alex Bisset Cup

This cup was donated to the Club by Mary Bisset in memory of Alex, a founder member of the Club and Chairman from 1964 to 1967. The Cup is used as a 'Victor Ludorum' type of award, acknowledging all round achievement and participation in Club competitions. The award is based on the judged league, themed and internally judged competitions.

The recipient will be decided by the Chairman and Internal Competition Secretary unless there is a conflict of interest, in which case the remaining members of the committee will decide.

Entries

Fees: £1 for up to 2 images (or AV sequences) per class

Email: all entries by the preceding Sunday.

PDIs

Size: 1600 pixels wide x 1200 high

Colourspace: sRGB

File type: JPEG (.jpg)

Filename: Your Name_The Title_L.jpg

How to create a competition PDI...

Prints

Mounts: 500mm x 400mm

On the back: Title & author, rear top left

A PDI copy of all prints must be emailed by the preceding Sunday.

How to create a competition print...

Use of Images

It is assumed all entries may be used by the club for any external competition, exhibition or displayed on the club website unless the author advises the Club.

If a member is also a member of another PAGB federation affiliated club it is their responsibility to ensure that each item of work represents only one club.